Who we are
We are Primary Care Urology Society (“PCUS”, “us”, “we”, “our”). We are an organisation that are aiming to support healthcare professionals through education, collaboration and the promotion of excellence in urological care.
What we do
We are in the business of providing education and training to Primary Care Health Care Professionals specialising in urology. We are also involved in research and providing advisory services. We are committed to protecting the privacy and security of the Personal Data we process about you.
Controller
Unless we notify you otherwise, we are the controller of the Personal Data we process about you. This means that we decide what Personal Data to collect and how to process it.
The purpose of this privacy notice is to explain what Personal Data we collect about you and how we process it. This privacy notice also explains your rights, so please read it carefully. If you have any questions or you wish to make a complaint, you can contact us using the information provided below under the ‘How to contact us and our Data Protection Officer’ section.
This privacy notice applies to you if:
‘Personal Data’ means any information from which someone can be identified either directly or indirectly. For example, you can be identified by your name or an online identifier.
The type of Personal Data we collect about you will depend on our relationship with you. For the type of Personal Data, we collect see the table below in the section entitled ‘Purposes, lawful bases and retention periods’.
We collect most of the Personal Data directly from you in person, by telephone, text or email and/or via our website.
However, we may also collect your Personal Data from third parties to whom you have provided your consent to share with us.
We will only use your Personal Data when the law allows. Most commonly, we will use your Personal Data in the following circumstances:
| Categories of individuals | Categories of Personal Data | Purpose of Processing | Lawful Basis | Retention Period |
| Members | Name, email address, telephone number, place of work, job title, work address and, where necessary, home address and regulatory body registration number | To administer your membership and provide membership benefits
| Contract | 6 years following the end of the year in which your membership finishes |
| External Training Providers/Speakers | Name, email address, telephone number, qualifications, publications, job title and place of work | To enter into and administer a contract for training or speaking services
| Contract | 6 years following completion of the contract |
| External Training Providers/Speakers | Name, qualifications, publications, job title and place of work | To publicise and promote our training events and speaking engagements
| Legitimate Interests
It is in our legitimate interests as a training and education provider to publicise and promote training or speaking events we arrange. | 2 years following completion of the event |
| Non-members event attendees | Name, email address and any information needed to administer your attendance | To register you for the event, communicate event details, and administer your attendance
| Legitimate interests It is in our legitimate interests to communicate with attendees and manage attendance at our events. | 2 years following completion of the event
|
| Industry Partners/Sponsors | Name, business email address, business telephone number, job title and organisation | To manage our relationships with industry partners and sponsors and communicate with them about sponsorship and partnership activities
| Legitimate interests It is in our legitimate interests to manage our relationships with industry partners and sponsors and communicate with them about related activities. | 6 years following the end of the relationship
|
| Members and Non-members event attendees | Name, email address | To contact you to collect feedback for service improvement and statistical analysis | Legitimate interests It is in our legitimate interests to contact you for any feedback you have that will help use improve our events and other services and to collect aggregate statistical data to use in promotional materials. | 2 years following completion of the event
|
Where Personal Data is processed because it is necessary for the performance of a contract to which you are a party, we will be unable to provide our services without the required information.
We may share your Personal Data with our carefully selected third parties, including:
Your Personal Data may be processed outside of the UK. This is because the organisations we use to provide our service to you are based outside the UK.
We have taken appropriate steps to ensure that when your Personal Data is processed in a country outside the UK, it does not have a materially lower level of protection than that guaranteed in the UK. We do this by ensuring that:
From time to time, with your consent, we may use your information to contact you with details about our events or other resources that we feel may be of interest to you. You have the right at any time to stop us from contacting you for marketing purposes. If you wish to exercise these rights you can do so by following the ‘unsubscribe’ process on any emails received or contacting us at:
We do not make any decisions about you based solely on automated decisions.
You have certain rights in relation to the processing of your Personal Data, including:
You have the right to know what personal data we collect about you, how we use it, for what purpose and in accordance with which lawful basis, who we share it with and how long we keep it. We use our privacy notice to explain this.
You have the right to receive a copy of the Personal Data we hold about you.
You have the right to have any incomplete or inaccurate information we hold about you corrected.
You have the right to ask us to delete your Personal Data.
You have the right to object to us processing your Personal Data. If you object to us using your Personal Data for marketing purposes, we will stop sending you marketing material.
You have the right to restrict our use of your Personal Data. This means that you can ask us to suspend the processing of your Personal Data, in certain circumstances, such as where you contest the accuracy of your Personal Data.
You have the right to ask us to transfer your Personal Data to another party.
Automated decision-making. You have the right not to be subject to a decision based solely on automated processing which will significantly affect you. We do not use automated decision-making.
If you have provided your consent for us to process your Personal Data for a specific purpose, you have the right to withdraw your consent at any time. If you do withdraw your consent, we will no longer process your information for the purpose(s) you originally agreed to, unless we are permitted by law to do so.
You will not usually need to pay a fee to exercise any of the above rights. However, we may charge a reasonable fee if your request is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
If you wish to exercise your rights, you may contact us using the details set out below within the section called ‘How to contact us and our Data Protection Officer’. We may need to request specific information from you to confirm your identity before we can process your request. Once in receipt of this, we will process your request without undue delay and within one month. In some cases, such as with complex requests, it may take us longer than this and, if so, we will keep you updated.
You have the right to complain if you consider that we have not complied with the data protection law when handling your Personal Data. We will acknowledge receipt of your complaint within 30 days, investigate the matter without undue delay, and keep you informed of the progress and outcome. If you wish to complain please use the contact details given below under “How to contact us and our Data Protection Officer”. We will do our best to resolve the matter to your satisfaction.
If you are not satisfied with the outcome of your complaint, you can complain with the relevant supervisory authority. The supervisory authority in the UK is the Information Commissioner who can be contacted online at:
Or by telephone on 0303 123 1113
For supervisory authorities in other countries within the EU see the link below:
Our members | European Data Protection Board
Our membership and events are intended for health care professionals only, and we do not knowingly collect personal data from children.
We do not actively verify the age of individuals using our website. However, if we become aware that we have collected personal data relating to a child, we will take steps to delete that information without undue delay, unless retention is required by law.
If you believe that a child has provided us with personal data, please contact us using the details in the “Contact us” section below so that we can investigate and take appropriate action.
If you wish to contact us in relation to this privacy notice or if you wish to exercise any of your rights outlined above, please contact us as follows:
Daley House Unit 7,
Bridge Road Business Park,
Haywards Heath,
West Sussex, RH16 1TX
Telephone: 01444 414 264
We may update this notice (and any supplemental privacy notice), from time to time as shown below. We will notify of the changes where required by applicable law to do so.
This site is intended for use by UK healthcare professionals.
Please select the appropriate option below.